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Various Data Delivery Formats and their Pros and Cons – PromptCloud

January 15, 2018Category : Blog
Various Data Delivery Formats and their Pros and Cons – PromptCloud

The amount of data that businesses collect, store and process has increased by several folds in the past few years and so have the complexities associated with data handling. This situation calls for simpler and more reliable solutions for the big data needs of businesses.

Multiple file formats and delivery methods are one of the unique benefits of using our fully managed data extraction solution. As a Data as a Service provider, we handle all the complexities associated with web crawling and deliver the data in the format and delivery mode specified by our customers.

Unless you have a specific requirement where a certain file type is preferred over the other, you might easily get confused by the different options available. We’d be demystifying the different data delivery formats and modes along with their pros and cons in this post.

File formats

1. CSV

CSV is a flat structure data format which is ideal only for small applications. Compared to XML and JSON, CSV demands less technical skills and can be accessed using most applications. The downside of using CSV is that the encoding has to be set in the application which handles the file for all the characters to display properly. CSV is not recommended for large-scale and complex data projects.


JSON is a very flexible data format that supports nested structure, meaning your data points can have multiple sub categories. Handling JSON format requires slightly less processing power compared to its counterparts and is also light-weight. The only con is that a parser has to be programmed to access the data in a JSON file which might demand technical labor. JSON is the recommended data format for complex and large-scale applications.

3. XML

XML is similar to JSON in many ways apart from a slightly higher processing power requirement. It supports nested structure like JSON and is the most popular data format on the web. If you are using the data for web related projects, XML can be a great fit.

4. MS Excel

MS Excel is not a suitable data format for any serious big data project and is not offered as part of our solutions. You can read more on why MS Excel is not a good fit for data projects on our blog here.

Delivery modes

1. Dropbox

Dropbox, being a consumer-focused service is extremely easy to use. However it has limits on the storage capacity and may not be a good option if you are expecting large amounts of data.

2. Box

Box works similar to Dropbox and can be a suitable solution if the expected data volume isn’t very high. It is also user-friendly and can be especially great if you’re not familiar with the likes of AWS and Microsoft Azure.

3. PromptCloud API

We deliver the data through our own API as a free option for accessing the data. Fetching the data from API would require some technical skills but is an ideal option if you can build an application for extracting data as soon as it becomes available. However, if your data includes files like images or PDFs, the API cannot be used and you would have to opt for a file upload option.

4. Amazon S3

Amazon S3 is a great and versatile option for enterprises with complex and large-scale data requirements. Owing to its robustness and security features, S3 makes for an ideal data delivery mode. If you are ever in doubt about which delivery mode to go for, S3 is a safe bet.

5. FTP

We can also push the data directly to your own FTP server. This delivery mode works just like any other option but the security aspect of your data should be handled internally and that could be a challenge for many small businesses.

Note: Apart from the above-mentioned delivery modes, we’re also open to upload data to Microsoft Azure and Google Cloud.

Factors to consider while choosing your delivery format

Compatibility with your system

You should check for compatibility between your existing big data analytics system and the delivery format and mode. Although this is a no-brainer, compatibility issues at a later point of time could end up in you having to re-process massive amounts of data which is not very convenient and not to mention a waste of time, effort and cost.


It is a good idea to always opt for flexible data formats since it leaves more room for tweaking if you decide to rebuild your big data system. Simply put, flexible formats give you more possibilities compared to rigid ones like MS Excel which is only good for limited and small-scale projects.

Processing power requirements

The processing power requirements vary depending on the data format and delivery mode you opt for. Some formats are a bit more resource-hungry than the others and you can go for the one that fits your bill.

Storage space

You should have a clear idea about the data volumes that you’re expecting from the web crawling project and opt for a data delivery mode that can handle such volumes. This would help you choose the optimal delivery options and help avoid bottlenecks at a later point of time.


Choosing the right data delivery format and mode will have a long-term effect on the ease of data handling operations in your organization. Compatibility, flexibility, computing power requirements and storage space are some of the crucial things you should factor-in before choosing a data delivery method. Your delivery formats will also define if or how you can scale your big data pipeline. Evaluating various data delivery formats with their pros and cons will help you make the right call when it comes to choosing the right one.

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